Ajapeu Lodge #33 Operating Procedures
Section I. Organization
Article A. The name of this lodge of the Order of the Arrow shall be the Ajapeu Lodge #33, W.W.W., as stated in the council by laws. Ajapeu is the Indian name for running buck.
Article B. The lodge shall be governed by these rules, which must conform to the council bylaws, and may not be contrary to National Order of the Arrow policy.
Article C. The lodge shall be affiliated with the Bucks County Council, Boy Scouts of America, and shall be under the supervision of the council camping committee and administrative authority of the scout executive.
Article D. Ajapeu Lodge, for organizational purposes, shall constitute all members of the Order of the Arrow with a relationship to the Bucks County Council, Boy Scouts of America, registered in Scouting, Exploring program, and Varsity Scouting who have kept their dues in current status.
Clause 1. This lodge shall be divided into chapters; which correspond to the districts established by Bucks County Council, Boy Scouts of America.
Clause 2. Unit and district registration shall determine membership of a chapter. Multiple registrations shall require the member to indicate his preference of chapter to the lodge secretary.
Article E. These rules shall be subject to amendment at any regular or special meetings of this lodge providing such amendment has been submitted in writing to the executive committee at least one (1) month prior to such meetings, and that due notice has been sent to all active members at least ten (10) days prior to such meeting. A 2/3rds vote of the executive committee shall be required to present an amendment to the lodge. A simple majority of members present shall be required to pass an amendment.
Section II. Purpose.
The section of Ajapeu Lodge of the Order of the Arrow is set as follows:
Article A. To recognize those campers (scouts, explorers, and scouters) who best exemplify the scout oath and law in their daily lives and by such a manner as to warrant recognition.
Article B. To develop and maintain camping tradition and spirit.
Article C. To promote scout camping that reaches its greatest effectiveness as part of the unit�s camping program and strengthen the camping program both year-round and in the summer camp as directed by the camping committee of the council.
Article D. To crystallize the scout habit of helpfulness into a life purpose of leadership and cheerful service to others.
Section III. Membership
Article A. Election to membership
Clause 1. The requirements for membership in this lodge are as required in the current edition of the Order of the Arrow Handbook.
Clause 2. Procedure for the ordeal shall be as stated in the Order of the Arrow Handbook.
Clause 3. All elections shall be administered through the lodge induction�s and membership committee.
Article B. Lodge member in good standing
Clause 1. A member of this lodge shall be considered a member in good standing so long as he meets the following requirements:
A. He has fulfilled all the requisitions of Section III, Article A.
B. He shall be currently registered in the Boy Scouts of America.
C. He shall keep his dues in current status.
D. His conduct shall be in accordance with the precepts of the precepts of the Boy Scouts of America, and the Order of the Arrow.
Clause 2. In the event the conduct of a member, both adult and youth, is not in keeping with the precepts of the Boy Scouts of America and the Order of the Arrow he may be asked to present an explanation to the lodge executive committee and/or the scout executive, and if revocation is appropriate, he may be dropped from the roles of Ajapeu Lodge.
Article C. Ajapeu Lodge shall conduct at least two (2) lodge meetings a year, one at each of the fellowship weekends.
Article D. A special lodge meeting may be called at the discretion of the lodge chief or the lodge adviser, with due notice of thirty (30) days to the membership.
Article E. Voting
Clause 1. Boys under the age of 21 will have a vote in lodge business.
Clause 2. It is the obligation of all arrowmen under the age of 21 to attend and participate at all lodge meetings, and to exercise his vote.
Section IV. Brotherhood Membership
Article A. Completion of Brotherhood Membership shall be in accordance with the latest edition of the Order of the Arrow Handbook.
Section V. Vigil Membership
Article A. Attainment of the Vigil Honor shall be in accordance with the latest edition of the Order of the Arrow Handbook.
Section VI. Lodge Officers
Article A. The officer of this lodge shall be the lodge chief, first vice chief, second vice chief, the lodge secretary, and the lodge treasurer.
Article B. Eligibility for office
Clause 1. All officers of this lodge must be under 21 years of age during their entire term of office.
Clause 2. All officers shall be members in good standing.
Clause 3. No lodge officer may hold a second office either on the lodge level or the chapter level, during his term of office.
Clause 4. All officers must be available to serve for their full term of office.
Clause 5. No chapter may have more than 2 elected lodge officers in one year.
Article C. Elections and resignations.
Clause 1. Nominations and elections committee- The lodge chief shall appoint a nominations and election committee chairman and 1 member at large. Each chapter chief shall appoint one representative of his chapter to the committee. Only the appointment of the committee chairman shall require the approval of the lodge executive committee.
Clause 2. The nominations and elections committee shall a slate of candidates for each lodge office.
A. A slate of candidates shall consist of at least 2 candidates for each lodge office. Members of the nominations and elections committee shall base their decision on the availability of qualified candidates for that office.
B. Nominations for lodge offices will also be accepted from the floor at the Fall Fellowship Weekend
Clause 3. The annual elections of this lodge shall take place at the fall fellowship weekend of the lodge or at special meetings of the lodge.
Clause 4. The lodge officers shall serve for a period of one year following their election to office at the Fall Fellowship Weekend.
A. Training of the lodge officers shall be completed by the first executive board meeting after their election.
B. Installation of the lodge officers shall be held following their election at the fall fellowship weekend.
Clause 5. An officer who feels that he can no longer continue to serve may, of his own will, resign from his office. Such a resignation must be submitted to lodge adviser and to the chief in writing. In the event that the resigning officer is the chief, he will submit his letter to the first vice chief. Such letters of resignation shall be submitted to the executive committee by the receiving officer, for action at the regular or special meeting of the executive committee of the lodge, next occurring after resignation.
Clause 6. In the event that an officer inadequately performs his duties, the lodge executive committee may declare that office vacant, by two-thirds vote of its entire membership. The executive committee may move to fill this vacancy by the same two-thirds vote, except in the case of accession to the office of chief or vice chief, which are else where provided.
Clause 7. In the case of a vacancy in the office of chief, that office shall be filled by the first vice chief and the office of the first vice chief shall be filled by the second vice chief. Should both the vice chiefs decline the office of chief or for some other reason do not serve, the secretary shall assume that office and the treasurer shall be considered next in line.
Clause 8. For whatever reason it may be necessary to replace a vice-chief, such a replacement shall be made from the present voting membership of the executive committee. The offices of the secretary and treasurer shall be filled from the total membership of the lodge. All such replacements require a two-thirds vote of the executive committee�s entire voting membership.
Article D. Duties of the lodge offices.
Clause 1. The lodge chief shall preside at all meetings of the lodge and the lodge executive committee. He shall appoint all committee chairmen. He shall make such appointments with the advice of the lodge adviser, staff adviser, and the consent of the executive committee. He shall be a member (with vote) of all committees, providing that in no case shall he serve as a chairman except as may be authorized by the lodge rules.
Clause 2. The first lodge chief shall preside at the meeting of the lodge and the lodge executive committee in the absence of the chief. Both vice chiefs shall perform such duties as assigned to them by the lodge chief.
Clause 3. The lodge secretary shall be responsible for the storage and distribution of the following records: Membership, minutes of the lodge executive committee meetings, rules of the lodge, operation manuals, and dues payment. He shall issue all membership cards and keep accurate records of membership in the lodge.
Clause 4. The lodge treasurer shall be responsible for seeing that all moneys of the lodge are held in the council depository and subject to council regulations and auditing procedures. He shall also be responsible for purchasing items for lodge use and the purchase and sale of lodge properties, with approval of the lodge chief and lodge adviser. He shall secure such records as deemed necessary by the lodge finance committee for its operation. He shall serve as a member of the finance committee, but may not be its chairman.
Section VII. Lodge Advisers
Article A. The scout executive in consultation with the council camping committee chairman and the lodge chief shall appoint the lodge adviser.
Article B. The scout executive shall appoint the staff adviser.
Article C. The scout executive in consultation with the lodge adviser, and lodge chief shall appoint the associative adviser of the lodge.
Section VIII. Chapter Officers
Article A. Each chapter shall have as elected officers as chapter chief, a 1st vice chief, 2nd vice chief, and chapter secretary.
Article B. Eligibility for office: any chapter officer within this lodge must be under 21 years of age throughout their entire term.
Article C. No chapter shall have more than 2 elected officers from the same troop, post, or team, unless no other person is willing to accept the position of office.
Article D. Elections and resignations- The chapter chiefs, vice chiefs, and chapter secretaries shall be elected for a term of 1 year beginning with their election at the Fall Fellowship Weekend.
Clause 1. A chapter officer may resign if he fells that he can no longer continue in office. He must submit his resignation to the chapter adviser who will present it at the next regular or special chapter meeting.
Clause 2. In the event that an officer in not performing his duty, the chapter executive committee may vote to vacate the office of the individual.
Clause 3. When an office becomes vacant, the chapter executive committee shall move to fill the vacancy except that the 1st vice chief shall assume the office of chief.
Clause 4. The chapter officers shall serve for the period of 1 year beginning with their election at the fall fellowship weekend.
A. Training of the chapter officers shall be completed by the date of their first chapter meeting following the election.
B. Installation of the chapter officers shall be held following their election.
Article E. Duties of the chapter officers
Clause 1. The chapter chief shall preside at all meetings of the chapter and the chapter executive committee. He shall attend all meeting of the lodge executive committee or send a representative to act in his behalf. He shall be a member, with vote of all chapter committees.
Clause 2. The chapter 1st vice chief presides at the chapter meetings and chapter executive committee meetings in the absence of the chapter chief. He shall perform such duties as assigned to him by the chapter chief. He shall assume the office of chapter chief should that office become vacant. In the absence of the chapter chief, he is a voting member of, and should attend the lodge executive committee meetings.
Clause 3. The chapter secretary shall be responsible for all chapter membership records, minutes of the chapter and chapter executive committee meetings.
Section IX. Chapter Advisers
Article A. The chapter advisers shall be appointed by the scout executive in consultation with the lodge chief, lodge adviser, staff adviser, district camping chairman, the district executive, and district chairman.
Section X. The Executive Committee
Article A. The central policy making body of the lodge shall be the lodge executive committee.
Article B. Membership
Clause 1. Voting members (all in this category must be under 21.)
A. The Five elected officers
1. The lodge chief
2. The first vice chief
3. The second vice chief
4. The lodge secretary
5. The lodge treasurer
B. The chapter chiefs
C. The committee chairman
D. The immediate past lodge chief
Clause 2. Non-voting members (all in this category are over 21 years of age.)
- The council executive
- The lodge adviser
- The staff adviser
- The chapter advisers
- The associate lodge adviser
- The council camping committee chairman
Article C. Rules
Clause 1. Quorum-one more than half the total voting membership shall constitute a quorum to do business.
Clause 2. Voting-all motions must be passed by a majority of the voting members present (unless otherwise required by these lodge rules.)
Article D. Committees-the executive committee shall carry out the program of the lodge through the use of committees. Each committee shall have a chairman who shall be a voting member of the executive committee.
Clause 1. The Committees are:
A. Lodge activities
B. Lodge induction�s and membership
C. Lodge camp promotion
D. Lodge ceremonial team
E. Lodge finance
F. Lodge nominations and elections
G. Lodge publications and public relations
H. Lodge rules and procedures
I. Lodge vigil
J. Other such committees as the lodge committee may deem necessary.
Clause 2. The committee chairmen
- Each chairman must be appointed by the chief in consultation with his advisers and with the executive committee.
- Each committee chairman is free to choose his committee members with the approval of the chief, except as may otherwise be required by these lodge rules.
Article E. Meetings-the lodge executive committee shall meet at least six times a year on a bi-monthly basis. Special meetings may be called at the discretion of the lodge chief or the lodge adviser, with due notice of 30 days to the membership.
Section XI. Insignia
Article A. The totem of this lodge shall be that of the buck.
Section XII. Finance
Article A. There shall be annual membership dues to be determined by the executive committee.
Article B. All funds of the lodge shall be subject to all normal accounting procedures of the council.
Article C. Each new member will receive the following items at the time of induction
- Order of the Arrow Sash
- Order of the Arrow Handbook
- A membership card for the present year
- A lodge pocket flap
- A copy of the Ajapeu Lodge #33 lodge rules
Article D. Inactive members currently registered in Scouting may be returned to active membership by paying a reinstatement of two times the current dues plus the current years dues.
Article E. Dues are payable to the lodge treasurer or such persons authorized by the lodge chief to collect dues.
Article F. Payment of dues for more than one year shall not be permitted.
Article G. Funds shall be made available for chapter mailings, activities and service projects. Chapters must gain approval from the lodge treasurer, lodge chief, and lodge adviser before incurring any expense. All approved bills will be paid through normal council accounting procedures.